Tally 9 Help , Tally 9 Download, Tally 9

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Do you know?

You can use the F12: Configure feature to recall the reconciled vouchers of a Bank reconciliation statement to modify or clear the dates for fresh reconciliation

Do you know?

The levels you can create in Tally is only limited by your imagination

 Tally does not restrict a user from creating any number of groups, sub-groups and ledgers, in a chart of accounts.

Consider a business where you need to know the status of your receivables region wise across the country.  You could create your own accounting group / ledger under pre- defined / primary group  - Sundry Debtors as shown

Did you know…?

If you have created user-defined voucher types and want to add more during voucher entry, Tally allows you to do so.

In the voucher entry screen, as shown below, press Alt+C before selecting Voucher Type from the list

This leads to Voucher Type Creation (Secondary) screen that allows you to create a new voucher type.

Do you know...?

In Tally, you can recall the current voucher's narration in two ways. 

a)      Press Ctrl+R to recall the previously saved voucher.

b)      Press Alt + R to recall the previously saved voucher for the first ledger in the current voucher.

For example, in a payment voucher, you can save the first voucher debiting Conveyance as shown in the following figure with narration as "Conveyance charges paid"

The second voucher is entered, debiting Staff Welfare with narration "Staff welfare paid"

The third voucher is entered, debiting Conveyance.

Press Ctrl+R to recall the previous voucher's narration, Staff welfare paid, or press Alt+R to recall the previous voucher narration for Conveyance ledger, Conveyance charges paid.

In the narration field, press Ctrl+à or Ctrl + ß to navigate to the first letter of the word.

Do you know…?

In Tally, the ledger balance of a ledger during voucher entry can be set in two ways.

a)      Ledger balance as on voucher date.

b)      Ledger balance as on current date.

As on voucher date

The balance displayed will be as on the current date of the voucher, irrespective of the closing balance.

For example, if the cash balance as on 10^th April was Rs.9000 and the current balance as on current date, 18^th May, is Rs.4500, any voucher entered on 10^th April will display Rs.9000 as the current balance for the ledger.

As on current date

The balance displayed will be always the current balance, irrespective of the date of voucher entry.

Set F12: Configure as shown in the following figure.

Set Show Balance as on Voucher Date to Yes in F12: Configure. The following
Voucher entry screen with Balance as on voucher date appears.

When Show ledger current balance is set to Yes in F12: Configure, the following voucher entry screen appears.

Do you know….?

Calculation of discounts and/or taxes, even for ledgers not grouped under Duties and Taxes, is possible in Tally. To enable this, set option Used for Calculation (eg., Taxes, Discounts) to Yes in "Group Master Screen"(creation or alteration) for the Group where the ledger created needs to be used for calculation.

For example, Ledgers created under any other Group can be used in Sales and Purchase invoice entry for auto calculation.

Ledger Creation with calculation:

The The following Voucher entry screen appears.

Did you know …?

Consider that more than one company is loaded (selected) in Tally (eg., TSPL (HO) and ABC & Company). Assuming the user is in the voucher entry screen of TSPL (HO), but wants to pass a payment voucher for ABC & Company; Tally provides the flexibility to do so from the voucher screen itself

Press F3:Company and from the List of companies, select ABC & Company to change to Current Company and press Enter.

The voucher screen displays ABC & Company now select the ledgers and when saved, it is updated in ABC & Company.

After saving the voucher, Tally returns to TSPL (HO) voucher entry screen.

Note:
Using this feature in Tally, the user can copy (export) a voucher to another company, or copy the voucher and alter the information in the destination company. The master from within the voucher can also be copied to the new company. Use Ctrl + Enter to bring up the ledger alteration (secondary) screen.

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# posted by Ashwin Kandoi @ Monday, January 21, 2008 3 Comments

Did you know…?

Tally provides the following options in Voucher Type.

1. Voucher Numbering for a particular voucher type can be set in any of the following ways: Automatic, Manual or None.

a)      Automatic: Once set, vouchers are numbered sequentially. If required, the user can set the starting number from the middle of a sequence. For example, the starting number can be from 45 onwards. This feature is useful to record transactions in Tally that commence in between a period.

b)      Manual: This option helps to check duplicate voucher numbering in the following manner. Consider, voucher numbering is set to manual, a voucher called V.No.99 is entered, and Prevent Duplicate is set to Yes. If the next voucher entered contains the number already saved (V.No.99), then Tally alerts the user.

The second entry that has the same voucher number.

c)     
None: Voucher numbers will not be generated when this method is selected. The user need not specify any manual number either.

Did you know…?

If there is loss for a particular period as on the date on which the balance sheet viewed, it is reported on the Asset side of the balance sheet. To report the loss on the liability side, set Profit or Loss, both as Liability in F12: Configure to Yes in the balance sheet screen.

The Default Report appears as shown.

F12: Configure screen appears as shown.

The report, after configuring Profit or Loss, both as Liability, appears as shown

Did you know…?

Tally allows you to filter the report Voucher Type wise and view the extract of the same from Daybook
Report or from Voucher Register
Report.

From the Daybook default report, which displays all vouchers entered and types used, press F4: Change voucher. From the list of voucher types, select All payment vouchers and the report is filtered for all vouchers of Payment Voucher Type.

The default Daybook Report appears as shown.

To filter Voucher Type.

Daybook with filtered report of all payment vouchers appears as shown.

Press F6:Extract to view the extract of All Payment Vouchers.

Did you know …?

The user can print a voucher in Tally immediately after saving it. To do this, you  must set the option Print after saving voucher in the Voucher Type to Yes.

Did you know…?

When Automatic Voucher Numbering is set, the user can set prefix and suffix with variable prefix and suffix information for the Voucher Type. The user can also set renumbering of the voucher on a monthly basis.

For every change in the months, the prefix and suffix details are captured as set in the Voucher Type master.

Voucher for April appears as shown.

Voucher for May appears as shown.

Voucher for June appears as shown.

Voucher for July appears as shown.

Did you know…?

1)      To hide a group, ledger / stock item in a summary view, simply press Alt + R .

2)      To recall all the hidden line press Alt + S.

3)      Press Alt + U to recall in the order of removal.

Release Notes for Tally 9 Stat.900 - Version 64

Major Enhancements

Kerala

• e-VAT Returns for Kerala state have been incorporated.

TamilNadu

Release Notes for Tally 9 Release 2.1

Minor Enhancements:

• The toggle button "Item Invoice" or "Acct Invoice" which toggles between a Service Bill and a Sales Invoice is now functional only for Purchase and Sales Invoice and not for all types of Vouchers.
  
• In the Ledger creation mode, the Vat classification table width has been optimised and is now consistent.
  
• It is now possible to print a string of Characters bigger than 32 points through TDL.
  
• The option of exporting from Tally to Excel spreadsheet with Formatting and
  
  • Colour is now enabled for many other reports in Release 2.1.
    
• The options Exclude Cash/Bank Ledgers and Exclude Sales/Purchase Ledgers are required in the functionality Multi Account Printing.
  
  • These options have now been provided.
    

Issue resolved:

Accounting Masters

    Parameters set for Billwise Details are changing in the multiple Group alteration screen for the ledgers created under that particular group. This issue has been rectified and the defined parameters remain unchanged.

BRS

    In    the    Bank    Reconciliation    Statement,    after    selecting    the    option Credit/Debit Entries Only under F12-Configuration, the system does not display all entries pertaining to Credit/Debit.

This issue has been rectified

CST

    The CST Issueable report now displays the total of columns which includes CST Amount.

Excel Export

• After exporting the Service Tax Payable report to Excel, all values are being displayed under their respective columns.
  
• After exporting the Excise Purchase Bill Register to Excel, all values are being displayed under their respective columns.
  
• While exporting the Daybook in Excel format, the Tax ledger name is being printed in the corresponding field and not in the field Debit Amount.
  
• During Payslip export, when the language option is set to Restricted (ASCII only) several labels are not being exported, both in HTML and Excel. This has been rectified and now all the labels are being exported.
  
• While exporting a payslip in the horizontal format with the language option set to Restricted (ASCII only), earnings and deductions are displayed in the same column. This issue has been resolved. The earnings and deductions are now being displayed under the respective columns.
  
• With the language option set to Default, the Company Name and Address are not being printed the Payslip. The Company Name and Address are now being printed with the language option set to Default.
  
• When exporting a report into Excel format, application displays the error message    "Insufficient height    to allocate"    and    malfunctions.    While exporting in ASCII or XML formats, the application displays the error message "Software exception" and malfunctions. The Payslip can now be exported in vertical format to Excel. The issue has been resolved for exporting the report in ASCII and XML format.
  
• When exporting cash and bank summary by enabling Opening\Closing balances and percentage, report in Excel and HTML formats, the percentage values for Opening and Closing Balances are not being exported. The exported file displays only the percentage values for transactions. This issue has been rectified and the percentage values for the opening and closing balances are being exported properly to Excel and HTML formats.
  

• On exporting to Excel from All Ledgers under Multi-Account Printing, with the option for Start Fresh page for each account set to No, the Total Balance is displayed only for the last ledger. But when the same is printed, the Total Balance for all ledgers is printed. This issue has been resolved and the Total Balance is now being displayed on exporting to Excel, for all ledgers.
  
• When exporting to Excel with the option for Show Voucher Number also has been set to No, the Voucher Number continues to be displayed in the exported file. This issue has been rectified. The voucher number is not being displayed in accordance with the option setting after exporting to Excel.
  

Export & Import

• When two ledgers are created, one with the option Billwise Details set to No and the other with the option set to Yes, and then exported to XML, on importing them to a new company, the ledger with the option Billwise Details set to No displays the setting as Yes. This issue has been resolved and the defined parameters remain unchanged on importing the ledgers.
  
• When a purchase is passed with appropriation expenses and then exported to XML followed by importing into another company, the appropriation of expenses is not being reflected. This issue has been resolved and the appropriation of expenses is retained as created.
  

Excise Purchase

• A zero value entry made in Excise Purchase results in Form 2 crashing. This issue has been rectified.
  

FBT

• Expenditure amount is being displayed as a negative value in the FBT Computation report for an FBT entry passed in Journal voucher. This has been rectified and the Expenditure amount displayed with the appropriate sign in the FBT Computation report.
  

Installation

• Version number of Tally is wrongly displayed in the Start > Programs window. This has been corrected and the correct version is displayed.
  

Inventory Vouchers

• On passing a receipt note entry without the tracking number and then passing a rejection outward entry for the same item, the rate is not being picked up automatically. This issue has been addressed and the rates are now being picked up automatically.
  

• On passing a zero valued Rejection In voucher, the Standard Rate and Amount of an item are being captured.This issue has been resolved. The Standard Rate and Amount are now being captured.
  

Ledgers

    Application malfunctions when drilling down to exploded details from a line item in Sundry Debtors ledger.

Exploded details can now be viewed for zero valued entries also.

Masters-Cost Category

    The Skip Name function is now activated the Multiple Cost Category alteration mode.

Multi-Currency

    In the print preview mode, of the bank ledger where the payment is made in the foreign currency, the values for Opening and Closing balances differ from those in the Ledger balance.

This issue has bee resolved and the values for Opening and Closing balances are being displayed correctly in the Print preview mode.

Multiple Group Alteration

• Skip Name & Skip Parent Buttons are not functioning in Multiple Groups Alteration. These buttons are now functional.
  
• An extra line is being displayed if the option Skip Name is selected under Accounts Info > Groups > Multiple Alteration > Select the List of Groups. This has been rectified.
  

Payroll

    In the Payroll Statement Report, column headings are not being displayed except for Employee Number. This has been resolved and all column details are being displayed.

POS

• In the POS module under Multi mode payment, after changing the POS from "With Class" to "Without Class", Ledger names are not being displayed for the payment modes – Gift Voucher Credit/Debit Card Payment, Cheque and Cash. Instead the option "Not Applicable" is displayed.
  

Price List

• While creating the price list/ in Price list, the cost price of an item is now being properly displayed.
  

Printing

• The options "Space to leave on top" and "Space to leave on Left" are now being displayed in the Printing Configuration of Debit/Credit Note in voucher mode.
  
• Now on printing the invoices, the Sate and Pin code are being printed.
  
• The party name is now being printed with the following parameters; under F12 "Accept Supplementary details" is set to NO and "Print Default Name and Address of Party" is set to YES, in the Selected Language.
  
• The narration for each entry is now being printed, if the option Start fresh page for each account is set to No.
  
•     On selecting the mode Detailed, setting the option Yes    for Narration and then printing under Multi Account PrintingAll accounts, with two sales entries, one having an amount and the other having zero value, the application malfunctions. This has been rectified.
  
• While printing confirmation of Accounts, there are no options to print the
  
  • Company's PAN/IT Number and the Party's PAN/IT number.
    
  • The options to print the Company's PAN/IT Number and the Party's PAN/IT number have been provided.
    

• If the user enters a narration and then chooses not to print it in the voucher by setting the parameter Narrations for each entry -No in the voucher type master, the narration is not being displayed in the vouchers but is being printed. This issue has been resolved and now if the parameter is set to No, the narration is not being printed.
  
• After passing a Sales Entry in the Voucher entry mode, the address details of the party are not being displayed in the Print preview screen. This has been rectified and the address details of the party are being displayed in the Print preview screen.
  
• The print preview screen of an Invoice displays Buyer, but the print preview screen of a voucher concerning the same invoice displays Consignee.This issue has been resolved.
  

Reports

• When drilling down for a detailed view of a Purchase Invoice having two items; one with batch details and the other without batch details from the Stock Group Analysis report, system displays the MAV error message and shuts down. This issue has been resolved and you can now drill down the Stock Group Analysis report.
  
• Under a Group Company, in the Aging Analysis report, if you select Primary and press F3, and then enter a date earlier than the date of the last voucher entry made, the error message "Exiting Tally" is displayed followed by a system shutdown. This issue has been resolved.
  
• In several reports, the button F8- Other Reports needs to be deactivated. F8- Other reports buttons has been deactivated in the respective reports where it was not required.
  
• Under a Group Company, alias given during ledger creation are not being displayed in reports under a new column, even if the alias parameter is defined under F-12. This has been rectified and the alias is now being displayed.
  

• The Group Company, under reports relating to stocks, under F12 functions, the Parameters given for the option 'Name(alias) for 'Appearance of the Name' are not functioning. The issue has been resolved and all the parameters are now functional.
  
• In the Balance Sheet    under Current Assets, the Stock in Hand is not being shown as Closing Stock.This issue has been rectified. The Closing Stock is now being reflected in the Balance Sheet.
  

Sales Voucher

• In a Sales invoice, the Form No. and Date fields do not appear in the alteration mode after changing the VAT class from Interstate Sales to any other VAT class.
  
• While trying to select an item in the Excise sales voucher against which the purchase is made without mentioning the Quantity, the MAV error message is not being displayed.
  

Service Tax

• Service Tax Calculation through voucher class has been enabled.
  
• Application malfunctions when altering service tax entries through "Service Tax payable" and "Input Credit Form" reports. This issue has been resolved. On passing a Service Purchase entry with a value consisting of eight or more digits and a subsequent Payment entry, incorrect values for Assesable Value and Service Tax Credit are being displayed in the Realised Value column. This issue has been resolved and the correct values are now being displayed in the Realised Value column.
  

Singapore GST

• The GST Applicable field is now being displayed while creating any Ledger under the group which comes under the Primary, where the Nature of Group is given as expenses.
  

Stock Valuation

• In the Last Purchase Cost method, Expenses given without rates are now getting captured under Closing Stock.
  
• Closing value for a line item shows "Zero value" even if there is an opening stock for that item and a purchase voucher is passed mentioning only the amount without quantity.
  
• The Closing Value for a line item now displays the correct value in accordance with the opening stock.
  
• In the FIFO and LIFO valuation methods, where a receipt note is passed for an item with tracking number and part of the quantity of that item is sold out, the unit cost for an item is not being calculated; subsequently the closing value is not being calculated.
  
• This issue has been rectified. The unit cost is being calculated correctly and subsequently the closing value is also being calculated.
  
• On defining the Standard Cost under Standard Rate of Item Master, the value is being determined for a returned item only in the case of Average Cost Method. The value is not being determined in the case of FIFO and LIFO. This issue has been resolved.
  

TCS

• With the Ignore Surcharge Limit option set to    No in the Party Ledger, Surcharge is getting calculated for amounts where the exemption limit was crossed. When Ignore Surcharge Exemption Limit is set to NO in the Party Ledger, Surcharge is now not getting calculated if exemption limit is crossed.
  

TDL

• Values stored in the default udf "Bankers Date" are not being migrated from Tally 7.2 to Tally 9. This issue has been resolved and the default udf "Bankers Date" is being migrated.
  

TDS

• A payment made to a sundry creditor is being displayed under TDS on selecting the same as reference for a particular bill. On rewriting the data, in TDS entry under Billwise details Against Reference, is retained as it is.
  

VAT

• On changing the configuration settings "Use Default Ledger for Item allocation?"    from yes to no under F-12 Configuration, the amount corresponding to the VAT/Tax classes initially defined are not being retained. This issue has now been resolved and the amounts corresponding to VAT/TAX classes are now being retained.
  
• When quantities mentioned in a VAT Sales invoice are modified in the Alteration mode, the same is not being reflected in the VAT computation report. This resulted in incorrect assessable values.
  
• Vat computation report is now getting refreshed and showing the correct assessable value, when the quantities mentioned in Vat sales invoice are changed in the alteration mode.
  

VAT Sales

The ledger values are getting changed on accepting a voucher.

Consider the following scenario. A company wants to send greeting cards to its customers. It can use the names and addresses of customers, stored in the Tally database to print labels. The steps to be followed are:

• Start Tally and keep it open till the Mail Merge process is completed.
  
• Ensure ODBC Server is displayed on Tally's calculator pane.
  
• Open MS Word.
  
• Click on Tools > Mail Merge from the Menu bar.
  
• From Main Document, click Create > Mailing Labels.
  
• Click on Active Window.
  
• In the Mail Merge Helper dialog box, click on Get Data > Create Data Source. Click on MS Query …from the Create Data Source dialog box.
  
• Select TallyODBC from the Microsoft Query screen.
  
• Query Wizard displays fields from Tally. Select Ledger and click the ">" button to select fields required in the query.
  

The screen appears as:

• Use the Filter Data dialog box to limit the data to suit your requirement.
  
• Sort the data in ascending or descending order in the Sort Order dialog box.
  
• Click on Finish to complete the Query process.
  
• Click on Set Up Main Document.
  
• In Create Label dialog box, click on Insert Merge Field to insert the fields and click OK.
  

The screen appears as:                                      

• Click on Merge from Mail Merge Helper dialog box to create mailing labels in a new document.
  

The screen appears as:

Tally ODBC extracts data from Tally and designs the reports in MS Excel. The steps to be followed are:

Start Tally and keep it open till the Mail Merge process is completed.

Release Notes for Tally 9 Release 2.0

Tally 9 Release 2.0 unleashes the full power of the new engine built into it to give you superlative performance. The response time of the application can now be measured in seconds rather than minutes, even for high volume data. This percolates down to a tenfold increase in performance in several operations. It will improve the user experience with the application and will substantially increase productivity.

Major Enhancements:

Enhancements in overall performance

Tally 9 Release 2.0 is incorporated with several advanced features which bring about an overall improved performance of the application. One of the most important advancements is the substantial increase in the speed of several operations like loading of company data, backup and restore, reports generation, etc., thus giving an improved and thrilling user experience.

Export to Excel

Export to Excel is a new feature that has been incorporated in this release of Tally 9.

This feature enables the user to export any report generated by Tally into Excel.

Consequently the user can generate graphical representations of his data for better visual presentation. It will considerably speed up and ease the process of filing e-VAT in the future.

Note: Export to Excel is compatible with Microsoft Office'97 or higher.

LAN Support for Tally 9 Silver

A single company data can now be accessed simultaneously by more than one Tally 9 Silver (Single User) licenses.

Speed of Migration – reduction in memory usage, increase in speed

Another development is the improved performance in Data migration. The application architecture has been designed to reduce the memory usage during the migration process. This results in an increase in the speed of the migration process and subsequent reduction in time required for the migration.

Rewrite speed – improved function

The rewrite function for data correction has been further enhanced in this latest release of Tally.

Minor Enhancements:

POS Invoice

Modifications have been done to ensure the appropriate display of Multi Mode Payment details that appear at the bottom of the POS Invoice.

Printing Party Name and Address

Earlier, printing ledgers using the Multi Account Printing option in Tally with

Normal Ledger selected as the Style of Report, Format as Condensed, and with

Start fresh page for each Account set to Yes in the Report Generation screen

would print the Party's Name only after the Party's Address.

Go to Gateway of Tally> Multi Account Printing> Account Books> Ledger>

Group pf Accounts> Select Sundry Debtors or Sundry Creditors

However, modifications have been made to print the Party's name prior to the

party's Address.

F4: Change Items

Corrections have been made to enable selecting Cost Centres using the button F4:

Change Items while at the Cost Centre Vouchers screen.

Go to Gateway of Tally> Display> Statements of Accounts> Cost Centres>

Cost Centre Break-up> Select the Cost Centre and drill down to the Cost Centre

Vouchers screen.

TDS

The option Allow Alteration of TDS Rates in F12: Configure when clicked at the

voucher level has been replaced with Allow Alteration of TDS Rates for Lower

Deduction.

Selecting Invoice in Excise Purchase Invoice

Earlier, on selection of an Excise Purchase Invoice from the List of Purchases

that appears in the Supplier Details sub screen during an excise sales transaction,

Tally would not allow you to trace back to the sub screen and select an invoice from

the list in case of a misjudgment on selection.

However, Tally 9 Release 2.0 is now made more flexible to accommodate such

changes.

Excise Opening Stock

By default, the date that appears in the As on field in the Excise Opening Stock

Creation screen is the Current date specified. Earlier this field could not be

modified. However, you now can enter the date of your choice in the As on field.

M: Manufacturer List

Tally now offers the flexibility to select the details of a Manufacturer or Importer by

clicking the M: Manufacturer List button during an Excise Purchase transaction.

Toggling with the button allows you to select the Manufacturer or Importer from

the List of Ledger Accounts or enter details manually while at the Manufacturer/

Importer Details section in the Party Details screen.

Printing Excise Sales Invoice

The title Name and Address of Supplier of Goods if he is a Manufacturer or

Importer which appears in the excise sales invoice when Print Trader Supplier

Info is set to Yes in the Invoice Print Configuration screen has been changed to

Name and Address of the Manufacturer/Importer.

Printing State and PIN Code

With Printing State and PIN Code set to Yes in F12: Configure> Printing>

General, you can now print the Buyer's State and PIN Code in Sales invoice,

Purchase invoice, Credit note and Printing through Multi Account Printing, as entered at

the time of Ledger creation.

Service Tax – Malaysia

Corrections have been made to ensure that the Service Tax gets calculated for

during sales transactions.

Printing Excise Sales Invoice

Corrections have been made to ensure that Tally prints the titles for Excise Sales

invoices as follows:

• The original copy being marked as ORIGINAL FOR BUYER

• The duplicate copy being marked as DUPLICATE FOR TRANSPORTER

• The triplicate copy being marked as TRIPLICATE FOR ASSESSEE

• The subsequent copies NOT FOR CENVAT PURPOSES

Modifications done now ensure that the excise duty amount gets printed in numbers in the Net Value Excise Amt field on sales invoices printed while Follow Excise rules for Invoicing in F11: Features> Statutory & Taxation is set to Yes.

Nature of Purchase in Excise

Two new Nature of Purchase: Agent of Manufacturer and Purchase from Importer have been added in Master creation.

Excise Invoice Printing

The option of Print Trader Import Declaration has been provided for in the Invoice Printing Configuration.

Under F12 - Voucher Configuration, the earlier label "Allow Alteration of TCS

Rate" has been changed to "Allow Alteration of TCS Rate for Lower Collection".

The earlier label name has been changed from "PLA RG 23 Sl. No." to "Seller

RG23D No." in Excise Sales Invoice (Manufacturing Section)

Additional Description for Ledgers

Additional description for ledgers has been provided for. This option can be activated in F-12 – Invoice Configuration screen.

TDS Report

Retrieval of TDS computation reports has been enhanced.